Online Small Business Accounting Guide

bookkeeping for small business

Bookkeeping for a small business is a vital role if you want your finances to make sense. Initially the bookkeeper may be you, but as your business grows you may find you no longer have the time to spare. And under the Making Tax Digital for VAT rules, you’ll have to submit your tax returns using software. Unlike other taxes, VAT is collected on behalf of HMRC by registered businesses.

Even the smallest things – such as tea, coffee, and milk – should be documented so that you can balance them accurately when it comes to doing your accounts. There are no tax implications and you can switch at any time in the year and our team will guide you through the process for a smooth transition. We remove the need for time-intensive manual record keeping and improve the overall efficiency of your books, giving you real-time, valuable insight into your operations. If you use bookkeeping software, the process will likely be much more efficient. If your business grows beyond a £150,000 turnover during the year, you can continue to use cash basis up to a total turnover of £300,000 a year. Go beyond that figure and you need to use traditional accounting for your next tax return.

What is double-entry bookkeeping?

We know that if you’re looking for a bookkeeping service for your small business, you’re after an expert who will take care of the essential bookkeeping tasks for you. At Mazuma, our small business accounting and bookkeeping services are designed to reduce your time spent dealing with your finances significantly. Entering data into spreadsheets and reconciling numbers manually is so old school. Use cloud-based bookkeeping software, and do your business banking online.

After going through the aforementioned reasons, you will have understood why businesses spend a huge chunk of money on bookkeepers. However, some businesses try to deal with their books themselves and end up in a huge mess. All these worst scenarios can be prevented by investing in capable bookkeepers for small business.

We make bookkeeping simple for small businesses

This bookkeeping software is a computer program used to act as accountant and bookkeeper for your business – detailing your organisations financial information. For a start, investors and banks may be reluctant to loan money to businesses operating with a personal bank account. It’s also important to remember that sole traders may be able to claim running costs as expenses, reducing the overall amount of tax they’re required to pay.

  • Luckily, there are a wide range of software providers available that can help, offering various services and tools.
  • Small business bookkeeping is vital for any small or growing business because without it, the business’s finances won’t make sense.
  • Upon the proper organization of income and expenses, you can easily review financial resources.
  • QuickBooks are also the only accounting software company that enable users to fileCIS returnson their lowest tier plan.
  • The UK government website has adetailed explanationof qualifying purchases and how to document them.
  • Small business owners may also keep payroll in-house if they have just a few employees and the capacity and skills to manage it.
  • Cash basis accounting means you only need to declare income or expenses when it comes into or leaves your business.

After you set up a small business, you’ll also need to start thinking about your various tax deadlines. VAT, Corporation Tax, PAYE, and Self Assessment should all be taken into consideration. Once you’ve registered (information on doing this can be found on, you’ll need to actually manage the tax filing process.

Journal Entry in Accounting

The cash coming in refers to all bills that your customers pay you . The cash going out refers to the likes of supplier invoices, staff salaries, utility bills and rent. While manual bookkeeping might seem fine, it can become very time-consuming, and you’ll need to watch out for errors and duplications.

Business owners are now more likely to download sales data directly into their books from point-of-sale or invoicing software. For purchase invoices (i.e. money that you owe), keep separate files for paid and unpaid invoices, and file both alphabetically by supplier name. Sales invoice – this records what you’ve sold, including both paid and unpaid invoices.

Why is Bookkeeping Basics so Important?

Cash accounting records them on the date when you actually receive or pay the money. Cash accounting reduces the risk of having to pay tax on money you haven’t yet received, but is only available if your turnover is £83,000 or less. It involves paying bills and staff, reconciling bank statements, data entry and paying taxes. Every business, from self-employed freelancers to major global corporations, must perform bookkeeping tasks. There are many bookkeeping packages available, such as QuickBooks and Sage.

  • Moreover, they will be able to make informed decisions, which serves the real purpose of bookkeeping.
  • You can manage your cash flow on spreadsheets, like the kind you can create in Excel.
  • The three most important financial statements you should think about are the balance sheet, the income statement and the cash flow statement.
  • “Cash in” includes all the money paid to you by customers , while “cash out” includes everything from supplier payments and staff salaries to utility bills and rent.
  • In the early days, you’ll be able to manage all of these without too much trouble.

At some point, every business will experience customers who aren’t the timeliest when it comes to paying what they owe. Bookkeeping includes everything from basic data entry to tax prep. The sooner you reconcile transactions, the sooner errors can be found and corrected. It’s better to do it often – even daily – so the work doesn’t pile up.

Make sure you establish an invoicing process that is efficient as possible. You want to be invoicing as soon as work is completed and accepted, and chasing any late payers persistently . Your record keeping will be construction bookkeeping way more accurate, you’ll be able to search for, access, and share the data you need almost instantly, and everything can be securely backed up. When it comes to bookkeeping, paper can be endlessly problematic.

What kind of bookkeeping is used by small businesses?

The two primary methods of small business accounting are cash-based and accrual.

Categories: Bookkeeping
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